Why Users Need a Document Can be Printed Only but Not be Viewed or Edited

When you first come to know PrintOnly, you may have questions: What is the PrintOnly program used for? Why do users need it? There are a few reasons why someone might need a file that can only be printed but not viewed or edited.

Security: A file may contain sensitive information that the owner does not want to be shared, even if it is only viewed on a screen. For example, a company might have a file with customer credit card numbers that it only wants to be printed out by authorized personnel.

Compliance: In some industries, there are regulations that require certain types of documents to be printed out and kept in a physical format. For example, in the financial industry, there are rules about how long and how records must be stored.

Quality control: In some cases, it is important to be able to verify the accuracy and completeness of a document by printing it out and inspecting it visually. For example, a printer might print out a proof of a document before it is sent to a customer.

Permanence: Printed documents can be more durable and permanent than digital files. For example, a contract or legal document might need to be printed out and signed in order to be valid.

Here are some specific examples of files that might need to be printed only:

Financial documents: Bank statements, tax returns, and other financial documents may contain sensitive information that should not be shared or edited.

Medical records: A hospital may want to require that patient medical records, which contain confidential information about a patient's health and treatment, only be printed to specific printers in secure areas.

Legal documents: Contracts, court orders, and other legal documents may need to be printed out and signed in order to be valid.

Intellectual property: Documents such as patents, trademarks, and copyrights may need to be printed out and submitted to government agencies.

Government documents: Documents such as passports, visas, and birth certificates may need to be printed out and presented to authorities.

Business documents: A company may want to prevent employees from printing sensitive documents to network printers.

In addition to the above reasons, there may be other specific situations where someone might need a file that can only be printed but not viewed or edited. For example, a teacher might create a test that can only be printed out and taken by students in class. Or, a company might create a marketing brochure that can only be printed out and distributed to customers.

It is important to note that even PrintOnly can limit the editability of documents, it is still very difficult to completely prevent a document from being edited. Because once a document can be printed, there is no way to fully control how the printed document is used. PrintOnly can add watermarks to documents to further restrict modifications.

Download PrintOnly Now!

File Size: 26 MB
Compatible with most of Windows OS (Windows 7 / Windows 8 / Windows 10 / Windows 11 - 64/32 bit and later)
Download PrintOnly Portable Version - (ZIP Format, 36 MB)